Going Green with Document Management

Americans discard over four million tons of office paper every year. That amounts to 96 million trees, or the equivalent of about 500,000 acres. It’s astounding, we know!

What’s worse, over the last 50 years, our consumption of paper has increased six-fold. Where we have improved technology, we have forgotten about the environment. What’s worse is that on average, most offices in America increase paper usage by 22% a year, which means in the net three and a half years your organization may double its usage and disposal of paper.

If companies and nonprofits in the United States cut their paper consumption by just 10 percent, we could prevent 1.6 million tons of greenhouse gas emissions. This is equal to taking 280,000 cars off the road.

The environmental and financial impact of paper in the workplace is astounding, but there is a solution that has proven to both reduce the amount of paper consumption while increasing workplace efficiencies, ultimately leading to overall operating cost reduction. The average cost of handling, filing and retrieving a single paper document can cost upwards of $360 a year! Consider these average handling and storage costs:
•    $20 to file a document
•    $120 to find a document
•    $220 to reproduce a lost document
•    $1,300 to purchase a fireproof cabinet
•    $7,500 to store 15 filing cabinets a year

The good news is – thanks to document management software we can make a positive impact and reduce costs internally…

Many areas of your organization that rely heavily on paper can be converted to an electronic process. A document management and workflow solution can provide you the option to electronically capture, index and save documents through various formats including fax, scan, or email. What’s more, some are designed to work directly with your accounting solution, enabling you to streamline your processes. From automating the routing and distribution of documents, to mimicking your company’s existing paper process in an electronic format – the implementation of a document management solution can be just what your organization needs to save money and the environment at the same time!

If you’d like to learn more about document management software, contact us. We’d be happy to discuss with you how you can save the environment and spend more of your funding on your cause – not on paper!