Keeping Up to Date with Your Nonprofit Accounting Software

 

nonprofit accounting softwareIt may seem as if your nonprofit accounting software offers more today than it did before – and that’s true. Technology is changing rapidly across all fields.

Think about it: ten years ago, few people owned a smartphone. Today, according to the Pew Research Center, 77% of Americans own a smartphone. In the 1990s, few Americans had a personal computer. Today, almost everyone home has a laptop, tablet, or personal computer – and the smartphone contains so much computing power in your pocket it may as well be considered a computer. Technology keeps advancing, sometimes faster than the mind can comprehend.

Abila MIP Fund Accounting, AccuFund software, and other nonprofit accounting software regularly update. New releases may include additional features and enhancements that can truly benefit your nonprofit organization. Here’s how to take advantage of new releases and get the most from your nonprofit accounting software.

Preparing for an Upgrade

When Abila MIP Fund Accounting or AccuFund announces an update, there are several things you can do to prepare.

  1. Read the materials: New software comes with update instructions, articles or blog posts that provide information on the changes to your favorite nonprofit accounting software. Take the time to read through all of the information provided by the software company. Abila MIP takes great care to provide plenty of details on what’s changing so that you can learn more and use the new features. AccuFund does the same. Both companies care about their customers and want to make sure that nonprofits get the most from their accounting software.
  2. Check the system requirements: Cloud software such as Abila MIP can run on any device, but you may need a certain amount of memory, connectivity speed, or other features to take advantage of all that an upgrade has to offer. Check the system requirements and make sure that your hardware is compatible with the upgrade. It may be time to update some of your hardware, too.
  3. Test the new system: Test the system prior to updating everything. Make sure that critical systems are backed up and work on the upgraded platform before rolling it out throughout your organization.
  4. Create a contingency plan: Although unlikely, an upgrade can significantly upset systems and data may be lost. Write your contingency plans on how you will keep your nonprofit organization running in the event that the new software doesn’t function as planned. Make sure you know how you will keep critical systems running so that your nonprofit can continue to work even if there are glitches.

Backup Your Data

Always back up your data whether you’re expecting a system update or not. Keep a copy of your backup on site and a second copy offsite. That’s in case fire, flood, or another emergency somehow compromises your building. You’ll have peace of mind knowing that your data is backed up in not one, but two places.

With cloud software such as Abila MIP Fund Accounting, the hosting platform may keep backups of your data as well as the system itself. It is still wise to back up all of your systems. Better to be too cautious about backing up your systems than to have that sinking feeling when data is lost.

New Technology Made Painless by RBP Methods

It may seem as if technology is changing so fast it’s impossible to keep up with it. Whether it’s nonprofit accounting software, cloud hosting, or a new CRM system, it takes time to understand, learn, and feel confident with new software.

RBP Methods can help shorten the learning curve and make any system upgrade easier. We help right-brained people navigate a left-brained world. We offer nonprofit software and consulting services. We’d love to talk to you about your online fundraising or other needs. Contact us today or call 503-648-9051.