Abila MIP Fund Accounting™ (formerly Sage 100 Fund Accounting) Modules

 

Abila MIP Fund AccountingAccounts Payable

Now your accounts payable process is easier than ever! Flexible and easy of use, the Accounts Payable module lets you to set up and track an unlimited number of accounts. Accounts Payable transactions also simultaneously update the general ledger and vendor accounts and let you easily track vendor payments by vendor.

 

Simplify processes.

  • Easily process invoices, checks, full or partial payments, or even issuing payments from multiple accounts.
  • Time-saving entry features let you balance your payables entries or allocate them using the distribution feature—automatically.
  • Enjoy peace of mind with strong security controls that let you further isolate tasks for more secure processing.

Add power to your reporting.

  • Quickly checkvendor balances on-the-fly and drill down to the accounts payable process details for any transaction with the flexibility to customize or select from the many ready-to-use reports.
  • Easily monitor outstanding payables, top vendors, and more using the one-click navigator analysis views and the system graphing tools.
  • Maintain and report on payables history for an unlimited number of years.

Fully integrated with other Abila MIP Fund Accounting™ modules.

Return to Top

Accounts Receivable Reporting

Time-saving modules facilitate smooth processing and provide critical accounts receivable analysis information, freeing up your time for other tasks.

A/R Reporting: Comprehensive management and tracking options

  • Save time with detailed accounts receivable analysis that lets you update customer records on-the-fly while entering receivables transactions.
  • Easily track complex invoices across an unlimited number of reporting segments.
  • Slice and dice billing history to generate comprehensive sales analysis, plus customize or select from the many ready-to-use reports.

A/R Billing: Make billing easier

  • Easily create unlimited charge codes that calculate automatically using flexible accounts receivable analysis processing with full integration with other Abila MIP Fund Accounting™ modules.
  • Quickly generate invoice on the fly, plus calculate, review, and adjust multiple invoices before printing to produce detailed statements and invoices.

The billing and reporting modules of Accounts Receivable are fully integrated with the Abila MIP Fund Accounting system™.

Return to Top

Advanced Security

Rest assured knowing that your critical data is secure while ensuring that key employees have unrestricted access to areas of the system to maintain productivity. Easily control entry and viewing access by individual program, department, general ledger code, and others for secure, distributed use of the system.

Protect your data with rock-solid security account management

  • Easily secure your data by setting permissions for an individual or an entire group.
  • Eliminate errors and enhance control by limiting personnel access and transaction entry to designated accounts.
  • Empower program managers or department heads to monitor their own budgets without exposing competing budgets.
  • Reduce demands for reports from the accounting staff while ensuring report accuracy, timeliness, and security.

Fully integrated with Abila MIP Fund Accounting™.

Return to Top

Allocation Management

Do you need to perform complex allocations of indirect costs? Do you have multiple funding-sources’ investments pooled for higher return requiring interest-earned allocations? The Allocations Management module performs your complicated allocations with the click of a button. Calculate, review, and generate allocation entries using a flexible, easy-to-understand toolset offered within your accounting system while maintaining a complete audit trail and eliminating the risk of spreadsheet errors.

Powerful Allocation Entry Features

  • Flexible allocation options—Allocate direct costs, indirect costs, interest earned, dividends, and more. The Allocations Management module lets you tailor allocations to fit your needs through flexible setup options. You can perform allocations on virtually any account balance at the program level, department level, grant level, or across multiple segments simultaneously and more.
  • Save time and effort—Skip the spreadsheet and perform allocations directly within your accounting software. Set up your allocations only once and use them as often as you need, ensuring accuracy and consistency.
  • Easy to use—Establish allocation codes to set the calculation parameters you need. Generate allocation calculations that create general ledger entries. Even build sequential allocations dependent upon previous calculation results within a single calculation.
  • Advanced calculation options—Perform allocations based on transaction entry counts such as invoices entered or Purchase Orders issued, fixed percentages, unit measures such as square footage and number of employees, fixed dollar amounts, indirect cost rates or dynamic percentages such as relative account balances, weighted average daily balance, and even non-financial data collected using statistical fields. Perform allocation based on actual or budget amounts for any date range.
  • Ensure allocation compliance with OMB Cost Principles—Use the powerful calculation options available in the Allocations Management module to distribute costs to federal grants with accuracy and consistency.
  • Prevent over-charging grantors—Limit allocations to avoid exceeding contractual indirect cost limits.

Advanced Reporting Options

  • Check the accuracy of your allocation calculation—Allocations Management includes a host of reports that allow you to view the impact of the allocation prior to accepting it.
  • View the calculation details—Run a comprehensive calculation register directly from the calculation screen to trace the steps performed within your allocation. Provides a comprehensive audit trail to support your allocation basis.
  • Retain source balances—Need pre-allocation and post-allocation reports for your auditors? Allocations Management allows you to retain source balances so that you can generate the reports you need.
  • History automatically maintained—General Ledger entries generated by the Allocations Management module can easily be recalled for review, making audit reports a snap.

Fully Integrated with Other Abila MIP Fund Accounting Modules™

  • Allocation bases—Fully integrated with the nonprofit Payroll module to leverage key allocation bases such as direct labor hours or Employee Headcount to allocate indirect costs.
  • Grant compliance—Indirect cost rate associated with Grant Administration module available to cap allocation entries for grant compliance.

Return to Top

Bank Reconciliation

The Bank Reconciliation module makes reconciling your cash accounts simple and easy, giving you immediate access to cash transactions for instant reconciliation.

Improve bank reconciliation processing

  • Enjoy total cash management control with the ability to reconcile an unlimited number of cash accounts independently and as frequently as you need with hassle-free bank reconciliation processing.
  • Easily monitor bank balances and cash transactions, record discrepancies, and track suspense items, such as bank errors or disputed transactions, plus produce post-reconciliation reports.
  • Save time and eliminate duplicate data entry with automatic updating of clearing details retrieved within Bank Reconciliation Analysis reports.
  • Automatically clear checks and deposits with information from your bank with the Data Import/Export module.

Fully integrate with other Abila MIP Fund Accounting™ modules with the Bank Reconciliation module.

  • View the calculation details—Run a comprehensive calculation register directly from the calculation screen to trace the steps performed within your allocation. Provides a comprehensive audit trail to support your allocation basis.
  • Retain source balances—Need pre-allocation and post-allocation reports for your auditors? Allocations Management allows you to retain source balances so that you can generate the reports you need.
  • History automatically maintained—General Ledger entries generated by the Allocations Management module can easily be recalled for review, making audit reports a snap.

Fully Integrated with Other Abila MIP Fund Accounting Modules™

  • Allocation bases—Fully integrated with the nonprofit Payroll module to leverage key allocation bases such as direct labor hours or Employee Headcount to allocate indirect costs.
  • Grant compliance—Indirect cost rate associated with Grant Administration module available to cap allocation entries for grant compliance.

Return to Top

Budget Management

The Budget module helps you create and track available budgets for grants, programs, and departments, and extends your reporting power. With it you can easily monitor the performance of budgets and enforce budget compliance by preventing entries that might put you in the red.

Say goodbye to cumbersome, inflexible spreadsheet budgeting

  • Instantly create budgets for any timeframe, including multiple fiscal years and cross fiscal year budgeting for grants
  • Easily create and maintain an unlimited number of budgets and financial reports for nonprofits at any level.
  • Save time by entering multiple adjustments using the timesaving modification tool or use the revisions worksheet and view original budget while entering budget adjustments or revised budget figures.

Improve accuracy with advanced reporting options

  • Quickly and easily make flexible budget inquiries and check for budgeted amounts, money spent, committed funds, and available budget within the system.
  • Easily drill-down to detailed entries for a complete audit trail.
  • Produce detailed financial reports for nonprofits that can be easily disseminated to your management staff and board of directors for more accurate forecasting and budget analysis.

Maximize the Budget module with full integration with other Abila MIP Fund Accounting™ solutions.

Return to Top

Data Consolidation

Do you have chapters, local offices, or field locations that maintain their own accounting books day-to-day, yet you need to see aggregate and comparative reports? The Data Consolidation module makes it easy to generate consolidated reports from independent locations that use any Abila MIP Fund Accounting™ product.

Data Consolidation Processing

  • Consolidate data from any Abila MIP Fund Accounting™ Product—Production databases at site locations can use any Abila MIP Fund Accounting™ (Intro, Pro, Advantage or Government Series).
  • Consolidate for aggregate reporting and management—Consolidate data from independent Abila MIP Fund Accounting™ data sources to produce aggregate financial statements or to generate comparative reports for more effective decision-making.
  • Aggregate quickly and easily—Create consolidation files from the site locations with the click of a button. Combine the consolidation files into a single reporting database with the Data Consolidation module’s simple, intuitive interface.
  • Eliminate duplicate entries—Enter information only once and use it in the production database and for consolidated reporting.
  • Customized reporting—Custom reports from the component databases are included in the consolidated organization when you perform a consolidation. Even design new reports in the consolidated data.
  • Perform necessary adjustments—Adjust balances and create elimination entries in the consolidated data to ensure accurate consolidated reports.

Complements Other Abila MIP Fund Accounting™ Modules

  • Review Budget—Budget figures consolidate automatically when you own the Budget module. Enter budgets or budget adjustments within the consolidated data.
  • Allocate Income and Costs—With the Allocations Management module, you can use the allocations feature within the consolidated data to distribute interest income, share

Return to Top

Data Import/Export

Transferring information to and from the accounting system is simple with the Data Import/Export module. Easily bring data from other software into the system during the initial setup to establish charts of accounts codes, vendors, and beginning balances, plus export reports to Excel and other applications for quick analysis.

Safely Transfer Data

  • Easily import Excel data, timesheets from timekeeping software, cash receipts from other systems, accounts receivable transactions from specialized billing systems, and more.
  • Import one-sided entries and let Abila MIP Fund Accounting™ balance the entry automatically, or use the distribution feature to automatically allocate entries as they are imported.
  • To eliminate duplicate entry and save time, import Excel data and virtually any type of data.
  • Ensure data accuracy and integrity with all system data validations.
  • Easy-to-use system lets you create a template to tell the system where to gather the desired information.
  • Conveniently export reports to Excel, maintaining all original formatting, with a single click. Supports multiple file formats including spreadsheet, database, word processing, and HTML.

This module is fully integrated with other Abila MIP Fund Accounting™ modules.

Return to Top

Direct Deposit

The Direct Deposit module lets you exercise more control over payroll processing disbursements while giving your employees the convenience of electronically depositing their pay. Direct Deposit, which integrates seamlessly with the General Ledger, is designed to complement the nonprofit Payroll module.

Direct Deposit Processing

  • Allow your employees to deposit pay into multiple bank accounts, including both checking and savings account types.
  • Enjoy simple payroll processing with the ability to process checks and direct deposits in a single payroll processing step. The audit trail clearly tracks payment type issued to employees.
  • Automatically send your NACHA-formatted direct deposit file from the Abila MIP Fund Accounting™ system directly to your bank through a convenient terminal interface.
  • Improve cash management by designating when payments are taken from your account for predictable cash flow.
  • Need to issue bonus checks to Direct Deposit employees? The Direct Deposit payroll processing module allows you to override direct deposit for special circumstances, such as bonus checks.

This module is fully integrated with other Abila MIP Fund Accounting™ modules.

Return to Top

Electronic Funds Transfer (EFT)

Designed to complement the Accounts Payable module and seamlessly integrate with the General Ledger, the Electronic Funds Transfer cash flow management module saves you time and money by issuing electronic vendor payments for a safe, inexpensive, and predictable payment alternative to paper checks..

Electronic Funds Transfer Processing

  • Improve your cash flow management by designating when payments are taken from your account, making cash flow predictable.
  • Easily designate which vendors should receive electronic payments. Process electronic payments using the same easy-to-use select and pay processing method used for Accounts Payable checks.
  • Easily transmit payments directly to your bank with an easy-to-use terminal interface that allows you to dial and send your electronic payments from within the Abila MIP Fund Accounting™ system for more hassle-free cash flow management.
  • Save staff time and effort, and reduce costs by automatically sending payment notifications by e-mail to vendors.

This module is fully integrated with other Abila MIP Fund Accounting™ modules.

Return to Top

Electronic Requisitions

The module for electronic purchase requisition offers transparent purchase request entry and approval, plus a tracking system that is both powerful and easy to use.

Track Each Electronic Purchase Requisition

  • One-click Budget Checking tool lets you easily review the budget impact of the current request.
  • Seamless integration with the Purchase Orders and Inventory Control modules allows more efficiency and control of processes.
  • Speed request entry by using Stored Item Codes to facilitate the storage of item descriptions, standard quantities, pricing, and account coding for quick recall.
  • Automatically receive e-mail notifications when your purchase requisition is approved or for pending approvals.
  • Quickly and easily monitor your own requests and those requests awaiting your approval, plus easily trace the entire purchase requisition workflow history and record notes with each step of the approval process.
  • Run comprehensive reports and optionally customize your own, including purchase requisition registers, purchase requisition history, and budget analysis selections.

The Electronic Requisitions module is fully integrated with other Abila MIP Fund Accounting™ modules.

Return to Top

Employee Web Services

Abila (formerly Sage Nonprofit Solutions) now offers a complete Human Resource Management solution for Abila MIP Fund Accounting™, with nonprofit payroll processing, human resource management, employee web services, and tax preparation. The Abila MIP Fund Accounting™ HR solution includes a combination of fully integrated modules, compliance updates, and third-party services. These solutions were developed specifically for the unique accounting and reporting challenges faced by nonprofit and government organizations. The modular architecture–unique to Abila MIP Fund Accounting™ –allows total flexibility to select the tools and features you need.

The Employee Web Services module is a web-based tool that fully integrates with the HR and nonprofit Payroll systems while leveraging efficiency, security, and data integrity. Employees and managers save time and reduce errors by securely entering, updating, and approving employee timesheets and other records online. It relieves the administrative burden of HR record keeping and document requests.

  • Fully integrated with Abila MIP Fund Accounting™ Payroll and Human Resource Management: single entry for data integrity and seamless efficiency
  • Employees access and update personal information wherever they have Internet access. They can review, update, and print benefits and deductions, payroll check history, and W-2 information without draining HR staff time
  • Online employee timesheet entry, 24/7
  • Managers can approve employee time sheets, review employee information, and print pay stubs
  • Employees can receive messages from the organization or managers
  • Allows HR to focus on people instead of paperwork

Fully integrated to Abila MIP Fund Accounting™ Payroll and Human Resource Management

Return to Top

Encumbrance Management

Easily reserve budget for planned expenditures and financial commitments with the Encumbrance module. Improve your internal tracking and external compliance for administering and reporting on encumbered funds.

Flexible and Extensive Encumbrance Controls

  • Easy-to-use module lets you enter your encumbrances using the spreadsheet-style entry or generate them using the integrated Purchase Order module.
  • Maintain a complete audit trail with support for full or partial encumbrance liquidations and pre-encumbered funds for later application.
  • Enhance decision making and analysis with reporting options that show encumbrances on your financial statements.
  • Easily verify available budget prior to making a purchase with included encumbrances in budget checks.
  • Select from a number of ready-to-use Encumbrance Analysis Reports, such as encumbrance summaries or aging reports, or create your own.
  • Extends the budget monitoring capabilities by factoring encumbered funds into budget checking inquiry and reporting features.

Fully Integrated with Other Abila MIP Fund Accounting™ Modules

Return to Top

Fixed Assets

The Fixed Assets module provides your organization with a powerful tool for tracking assets, easily calculating depreciation, and automatically allocating depreciation and disposal entries in the general ledger.

Flexible Fixed Assets Production

  • Maintain detailed records of fixed assets by attaching important documents to asset records.
  • Save time and avoid duplication of effort using Quick Asset Entry to enter fixed assets on-the-fly while recording invoice or purchase entries.
  • Flexible depreciation options allow you to use the standard depreciation methods included in the system, or set the depreciation interval and perform calculations on your schedule.
  • Generate accurate, distributed entries for the general ledger, distributed across programs, departments, and more using percentages, fixed amounts or units such as square footage.
  • Use the powerful reporting options to easily research questions regarding fixed assets for complete asset tracking.
  • Easily analyze depreciation calculations and accounting entries with detailed reports before you accept the figures.

Fully Integrated with Other Abila MIP Fund Accounting™ Modules

Return to Top

Forms Designer

Easily customize virtually any printed accounting form, including adding a logo to your customer billing statements, using an auto-signature for check authorization, or generating your own stock check.

Accounting Form Designer

  • Save money by producing your own accounting form whether it’s a paycheck, purchase order, bill, or invoice, plus produce your own forms as needed.
  • Create an unlimited number of customer forms, plus modify the standard accounting form or create your own. Personalize any accounting form with your organization’s logo, mission statement, or other details.
  • Save time with the auto-signature feature of Forms Designer, which includes security features to limit access to the custom forms and signatures and to set rules for checking amount maximums.
  • Easy to set-up and use, Form Designer lets you easily create your own accounting form with the drag-and-drop visual design tool. Specialized controls handle alignment with a simple mouse click. Quickly and easily change fonts, colors, and field locations.

The Forms Designer is fully integrated with the Abila MIP Fund Accounting system.

Return to Top

GASB Reporting

The GASB Module includes all the tools you need to easily produce Governmental Accounting Standards Board-34 required reports, plus accomplish the difficult task of producing the complex, intricately formatted GASB-compliant Government Wide Statement of Activities. With the powerful, easy-to-use report writer you can also create and produce all necessary GASB-required statements up to highest accounting standards.

The GASB Module will allow you to:

  • Report fixed assets in the Government-wide Statement of Net Assets
  • Report depreciation on capital and infrastructure assets
  • Divide net assets into different categories for convenient financial reporting
  • Report depreciation expenses in the Statement of Activities

The GASB Module will assist in the major change to traditional government financial reporting and accounting standards, which require all government entities, such as colleges, school districts, local government entities, and other public sector organizations, to perform accrual accounting of fixed assets in an accurate, complete, and detailed manner.

The GASB Module is fully integrated with other Abila MIP Fund Accounting modules.

Return to Top

General Ledger Module

The General Ledger is a multi-fund, multi-fiscal period, double-entry fund accounting system that acts as the core of the Abila MIP Fund Accounting™ system. The General Ledger features:

  • Flexible, table-driven chart of accounts structure to allow organizations to track an unlimited number of funds, grants, departments, programs, cost centers, or any other data required to meet reporting requirements right from the general ledger
  • Built-in business rules to maintain accurate nonprofit financial data
  • Built-in check writer and cash receipting
  • Complete financial report writer containing a full set of FAS 117-complaint default financial statements
  • Built-in compliance reports and worksheets
  • 990 Worksheet to reduce the pain and cost of filing federal return
  • Maintenance of unlimited open fiscal periods
  • And transaction entry tools to help ensure accurate data entry by allowing users to apply predefined distributions, automatic offsets to appropriate accounts, and validation rules to ensure the quality of data recorded in the general ledger.

Designed for organizations with a need to manage high transaction volume or access data from remote sites, the General Ledger module includes a wide selection of standard features:

  • Cash Receipting
  • Cash Disbursements
  • Journal Vouchers
  • Create basic budget entries
  • Comprehensive security and audit trail
  • Award-winning, integrated report writer for producing customized financial statements, analysis reports and transaction journals consistent with the general ledger

Use the powerful Report Writer to:

  • Create customized financial statements
  • Compare budget in statements of revenues and expenditures
  • Customize and print standard reports

From transaction entry to Financial Statements to detailed account ledgers, General Ledger provides a comprehensive foundation for Abila MIP Fund Accounting™ users.

Return to Top

Human Resource Management

Abila now offers a complete Human Resource Management solution for Abila MIP Fund Accounting™, with payroll processing, human resource management, employee web services, and tax preparation. The Abila MIP Fund Accounting™ HR solution includes a combination of fully integrated modules, compliance updates, and third-party services. These solutions were developed specifically for the unique accounting and reporting challenges faced by nonprofit and government organizations. The modular architecture–unique to Abila MIP Fund Accounting™ –allows total flexibility to select the tools and features you need. The Human Resource Management module integrates HR management and reporting with Payroll and Accounting. Since it is fully integrated using Abila MIP Fund Accounting™ Payroll tables, you will be able to streamline your payroll process by making changes and updating information all in one place.

GL Integration & Reporting

  • True integration between your payroll and GL systems provides efficiency and data integrity with single entry and transparency between the modules
  • Easy HR reporting (including FMLA, Vet and EEO)
  • Tax form population and eFiling functionality

Employee Data

  • Efficiently track employee records and data: certifications, renewal dates, education, degrees, and several customizable fields to make the product meet all your unique needs
  • Increase data integrity with single entry source for key personnel information
  • Audit trail of employee history

Benefit Calculation

  • Develop benefit plans with complex calculations to calculate base plan rules and/or rate tables
  • Leave Plan Rules: with the use of only one Abila MIP Fund Accounting™ Payroll leave code, you can automatically calculate leave rates based on hire date.
  • Customize HR to look at FTE, Location, department, employee type, processing group, etc in order to determine appropriate leave rate for each employee
  • Automatically create benefits and deductions in the default time sheets based on the plan associated with the employee
  • Automatically apply benefit calculations to all employees with one click

Scheduling

  • Schedule HR Actions for future dates such as pay raises and review dates
  • Schedule required training or certifications updates

Other Key Functionality

  • Navigation: All HR and Payroll information – including default time sheets- is located in one convenient tabbed screen for easy navigation.
  • Mass Update Feature: Update all (or any group) of your employees. This feature is fully customizable. For example, apply a pay raise to all of your employees.
  • Custom Query: Create custom queries of HR or payroll information and export to excel with just the click of a button

Fully integrated to Abila MIP Fund Accounting™ Employee Web Services, General Ledger and Payroll

Return to Top

Inventory Control

The Inventory Control module allows Abila MIP Fund Accounting™ users to manage perpetual inventory in a true fund accounting environment. This fully integrated module allows users to comply with GAAP while streamlining operations and reporting related to inventories whether they are products held for resale or supplies purchased for later consumption.

Maintain optimal inventory levels

  • Flexible choices to fit your organization’s inventory needs—Choose from multiple valuation methods available for each inventory item.
  • Track and manage inventory levels—automated receiving, returns, manual adjustments, and other timesaving features. Print receiving tickets on demand or for a specified period to support Accounts Payable invoices.
  • Flexible methods to accomplish your organization’s business process of receiving—Maintain separation of duties with separate receiving entry controls or provide receiving security at invoice entry to for smaller organizations.
  • Easily check “Up to the minute” item availability at Purchase Order entry with Item Availability tool or utilize powerful inquiry tools for detail item activity detail with drill down capability to source transactions.
  • Maintain absolute inventory control—New comprehensive inventory reports give you detailed visibility into your inventory positions and activities. Easily produce reorder reports, physical inventory count reports and more.

Fully Integrated With Other Abila MIP Fund Accounting™ Modules

  • Leverages Purchase Order item code information for easy re-orders to replenish your inventory stock. Check item availability at Purchase Order entry to prevent over stocking or duplicate ordering.
  • Provide departments and programs the ability to electronically order warehoused supplies with Electronic Requisitions and check for item availability. Seamlessly integrated with Inventory Control, the Electronic Requisitions module transfers approved requisitions to the Requisitions Fulfillment process and automatically records appropriate GAAP accounting and inventory entries when the requisition is satisfied.
  • Quickly process sales orders with the Sales Order Entry module which works in conjunction with Inventory, Purchase Orders and Accounts Receivable Billing to reserve orders, create quotes and record sales, cost of goods sold and related accounting entries.
  • Customize and create custom layouts for your Purchase Order Receipts, Cancellations and Receipt Adjustments with the Forms Designer module.

Return to Top

Multicurrency

The Multicurrency module allows you to process transactions in any number of currencies while fully complying with FAS 52 regulations within a true nonprofit accounting environment.

Multicurrency Functionality in a true Nonprofit Environment

  • Meet multicurrency compliance regulations—Automated settlements of open invoices generate FAS 52 compliant transactions within the system’s already easy-to-use transaction entry process.
  • Tight integration, easy configuration and implementation – a complete multicurrency solution within an award-winning true fund accounting solution.
  • Create and process transactions in any number of currencies—Maintain an unlimited number of active currencies, rates, and rate types
  • Convenient revaluing capabilities — Revalue Cash, AP and AR as often as needed
  • Save money—Take advantage of favorable exchange rates by paying invoices in an alternate currency.
  • Centralize your banking—The Multicurrency module provides the ability to deposit foreign currency checks in a Functional Currency bank account.
  • Flexible, powerful reporting—Easily report on recognized gains and losses within the easy to use award winning report writer. Include all currency information by transaction within a single report for complete audit history.
  • Demonstrate accountability—Produce financial reports in any active currency for interested recipients.

Fully Integrated With Other Abila MIP Fund Accounting™ Modules

  • Integrated with the Purchase Orders item code information to allow foreign currencies to be associated with unit price for ordering purposes.
  • Tightly integrated with Accounts Payable and Accounts Receivable to allow for transactions with vendors and customers that operate in foreign currencies.
  • Track exchange rate differences from your banking institution with Bank Reconciliation.
  • Customize and create currency specific custom layouts for your Accounts Payable Checks, Purchase Orders or Customer Invoices with the Forms Designer.

Return to Top

Nonprofit Payroll

This nonprofit payroll module gives you a powerful tool to track employee service efforts, easily produce a timely and accurate nonprofit payroll and generate fully distributed accounting entries.

Flexible Nonprofit Payroll Production

  • Comprehensive employee records—Maintenance of detailed profiles of your employees including pay information, demographics, emergency contacts, review dates, and performance notes is simple. Managers can group employees by pay cycle or department to facilitate nonprofit payroll production, distribution, and reporting. This module also attaches key employee information such as I-9, W-4, and performance evaluations to individual records for centralized record-keeping.
  • Save time with timesheet templates—Timesheet templates are stored to simplify detailing payroll codes for each employee. Your nonprofit payroll can be processed directly from the template information or used as a starting point for current timesheet entry. There are fast entry tools to assist in generating your payroll with ease.
  • Flexible payroll accounting codes—An unlimited number of customized nonprofit payroll codes can be created for earnings, benefits, deductions, worker’s compensation, leave, and more. You design payroll codes to meet the needs of your organization, from leave-accrual policies to compensation plans.
  • Automatically allocate labor costs—The nonprofit payroll module allows you to easily record the hours worked in each program and department during timesheet entry so your costs are accurately distributed in the general ledger. Users have a choice to distribute earnings by percentages, dollar amounts or units. And fringe benefits and taxes can be allocated using the same criteria or their own separately-defined criteria.

Nonprofit Payroll Tax Processing Made Easy

  • Tax Forms and eFiling by Aatrix® allows you to print federal and state tax forms straight from the preview screen onto blank paper, or eFile using this fully integrated system.
  • More than 250 approved payroll forms for all 50 states, including 941, W2, E6, and NYS45 are available, and the Payroll module automatically fills the forms with the correct data for review.
  • Changing information on the forms is a breeze, as the system allows for on-screen editing of the actual tax forms.
  • Choose the best filing method for your organization and employees: print to blank, pre-perforated paper; use Click and Forget eFiling; and more!

Powerful Nonprofit Payroll Reporting Options

  • Federal, state and local tax reporting—With the use of tax worksheets, summary tax reports, and detailed tax accumulation histories, the module facilitates tax tracking and reporting in your organization’s nonprofit payroll.
  • Track and report labor hours and associated earnings across projects, grants, programs, and other dimensions and easily generate reports for auditors in one easy-to-read nonprofit payroll report.
  • Generate W-2’s—Users can produce paper and magnetic media W-2 filings directly from the system. W-2’s may be generated anytime after the end of the calendar year.
  • Complete history tracking—An unlimited number of payroll years is kept online for easy research on nonprofit payroll issues. There are many history-report options available for use of preconfigured reports or creating your own.

Fully Integrated with other Abila MIP Fund Accounting™ Modules

  • Offer employees Direct Deposit — Give employees the convenience of electronically deposited pay by using the Direct Deposit module.
  • Control cash with Bank Reconciliation — Nonprofit payroll checks and vouchers are easily cleared through the Bank Reconciliation module.
  • Need a unique check layout or want to use auto-signatures? For full customization options add the Forms Designer module and create secure custom layouts for your printed checks and vouchers.
  • Need to interface with other critical systems? Import timekeeping information and other critical nonprofit payroll data and export reports using Abila MIP Fund Accounting’s™ Data Import/Export module.
  • Need advanced Human Resources functionality? Move up to Sage Software Abra Suite for Payroll and Human Resources.

Return to Top

Purchase Orders

The Purchase Orders module combines easy-to-use purchase order entry with strong reporting to offer a complete purchase order software solution.

Flexible Production With Purchase Order Software

  • With purchase order software, use Item Codes to speed purchase order entry—Item codes facilitate the storage of item descriptions, standard quantities, pricing, and account coding.
  • Flexible Processing—There is the option to print a single purchase order on-the-fly or process multiple orders simultaneously as a batch job.
  • Easily verify coding and check for available budget—Organizations can use purchase order software to verify their available budgets with a single click to ensure funds are available before issuing purchase orders.
  • Ensure audit controls with full receiving functionality to prevent possible payment for items not actually received.
  • With purchase order software, reduce data entry with full account coding transferring from originating Purchase Order to invoice entry.
  • Extensive tracking capabilities—Assign buyers, track delivery dates, intended item recipients, requisition authorizing purchases, and more. You can easily create user-defined fields to collect and report on the information needed for your organization’s purchasing policies.
  • Have multiple locations or buildings? Drop-ship orders to an unlimited number of unique addresses and receive full or partial orders and store it all in one purchase order software solution.
  • Flexible reporting—Options are available for creating custom Purchasing reports or choosing from numerous ready-to-use reports.

Fully Integrated With Other Abila MIP Fund Accounting™ Modules

  • Share Vendor information with the Accounts Payable module—This includes the option to maintain independent billing addresses.
  • Maintain optimal levels of inventory with the seamless integration of Inventory Control and Purchase Orders to provide complete control over your inventory processes.
  • Provide departments and programs the ability to electronically order supplies with Electronic Requisitions. Integrated with purchase order software, the Electronic Requisitions module transfers approved requisitions to the purchasing module for purchase completion.
  • Improve reporting and forecasting—When combined with the Encumbrances module, Purchase Order obligations can be optionally included on financial reports by the purchase order software, providing a comprehensive view of the organization’s financial and budget position.
  • Avoid overspending—With the Budget module, you can check for available budget with a single click directly from the purchase order entry screen and activate warnings or prevent entry when a purchase would create an over-budget situation.
  • Need to add your organization’s logo or legal disclaimers? For full customization, add the Forms Designer module and create a custom layout for your printed purchase orders.

Return to Top

Sales Order Entry

The Sales Order Entry module is an easy to use, flexible system that lets you produce quotes, process and fulfill orders, create GAAP-compliant revenue management transactions for sales of inventory and non inventory items while providing powerful reporting for a comprehensive view of your entire sales process.

Flexible Sales Order Processing

  • Timesaving features—Automatically generate Accounts Receivable invoices for customers who order on account.
  • Use one simple form to easily process orders for both inventory and non-inventory items.
  • Create Quotes in the same sales order entry form with ability to easily convert to an order.
  • Eliminate the need for staff to make accounting entries with the automatic and accurate creation of entries for revenue and cost of goods sold when orders are shipped.
  • Track and report on customer returns for analysis of your sales process.

Powerful Reporting

  • Proactively check item availability before committing an order or check on order status with the click of a button.
  • Use powerful Fulfillment analysis reports to analyze sales by ordered item, customer, source, gross margin and generate comprehensive sales analysis.
  • Print picking reports for consolidated fulfillment or individual shipping tickets to fit your organization’s processes.
  • Take advantage of ‘out of the box’ default reports for back order reporting, fulfilled orders and more!

Fully Integrated with Other Abila MIP Fund Accounting™ Modules

  • Seamlessly integrates with Inventory Control and Accounts Receivable, providing a total sales order entry package.
  • Reduce duplicate data entry with automatic generation of Accounts Receivable invoices for customers who order on account and all related GAAP compliant entries in the General Ledger.
  • Design your own unique printed orders and shipping tickets using the Forms Designer module.

Return to Top

Scheduler

Finding time for printing reports or processing data can be difficult on a busy nonprofit accounting system. The Scheduler module reduces the load by producing reports or posting transactions during times when there is less network traffic. The Scheduler works behind the scenes, polling your nonprofit accounting database and running scheduled tasks at user-defined intervals.

  • Simplify Tasks. Pick a job to do, enter a task name and description, as well as a date and time for the task to run, and the Scheduler module takes over the process. Single tasks, multiple tasks, or recurring tasks can all be scheduled ahead of time.
  • Monitor Scheduler through progress reports. The Scheduler can be set up to send e-mail notifications to system administrators as your nonprofit accounting tasks are completed.
  • Bundle groups of reports to process and print at the same time. The Report Binder groups the reports and follows a set schedule of recurrence for the print job. This can be applied to many reports such as monthly board reports.
  • Let Scheduler work late for you. Your nonprofit accounting system keeps working long after the office has closed for the day.

Return to Top

Visual Analyzer

The Visual Analyzer module is a business intelligence tool that provides a graphical, interactive approach to financial data analysis. Quickly uncover trends, monitor budgets and spending, and share key information throughout your organization. This business intelligence tool allows you to identify risk, develop effective strategies and make timely, informed decisions to keep your organization in the black.

Monitor Spending with Business Intelligence

  • With financial dashboards, you have access to the data you need to make tactical and strategic decisions in a timely manner.
  • Slice and dice real-time data, you can drill up, down and across information segments to fully analyze trends, budgets, spending ratios, and more.
  • Visual, graphical representation of financial data makes it simple for everyone to understand your financials.
  • Strengthen cash-flow control by setting lower and upper dollar amounts on expenditures for enhanced fraud detection.
  • Easily monitor program spending ratios and track program efficiency to improve stewardship.

This Visual Analyzer module is fully integrated with Abila MIP Fund Accounting™.

Want to learn more about the Abila MIP Fund Accounting™ modules? Request more information.

Abila and Abila MIP Fund Accounting™ are trademarks and registered trademarks of Abila, Inc. in the United States and other countries. They are used by permission.

Return to Top